Role: Senior Procurement Officer – Full Time
Start Date: ASAP
Package: AED 18,000 – AED 20,000 / Month (based on profile, experience and potential)
Reporting To: Assistant Manager, Contracts
Department / Division: People & Corporate Services / Procurement
Other Benefits: Medical insurance and more TBD (single basis)
About Our Client
Our client is a renowned entity of the Abu Dhabi Government
Job Purpose:
To perform procurement and purchasing processes in line with policies, procedures and processes in order to ensure satisfaction of internal department/customer needs with quality goods and services while delivering optimal value for money for our client.
Description:
- Completion of procurement/purchasing processes and provision of services to internal customers
Key Responsibilities:
- Timely and effectively respond to procurement requisitions and deliver procurement services (purchase order issuance etc.) through collaborating with and supporting requesting departments to complete processes and documents.
- Ensure that all related tasks from requisition receipt to order delivery are processed to meet client/owner specifications and requirements at the optimal cost to Our client and as per contractual agreements.
- Monitor procurement service levels to ensure provision of best services to internal customers and to ensure fairness of procurement processes to potential suppliers.
- Negotiate with different suppliers and make sure to obtain the best quotation related to different services and items.
- Monitoring the performance of suppliers
Key Responsibilities:
- In collaboration with internal customers, undertake supplier performance management throughout the duration of the agreement in order to ensure that suppliers adhere to Our client’s procurement policies.
- In collaboration with internal customers, conduct supplier evaluation as per defined intervals.
- Maintenance of documentation and records
Key Responsibilities:
Maintain the relevant database including background and credentials (e.g.: trade license validity, any new business or activity) to ensure updated information about suppliers is saved for further use.
- Update relevant systems and databases
- Carry out regular system audits in order to ensure data accuracy and integrity, and report findings to the line manager.
- Coordination with internal teams
Key Responsibilities:
- Coordinate with any relevant internal teams including legal and finance to ensure the prompt delivery of services to internal customers in line with Our client’s policies and procedures.
- Guide internal customers on how to complete purchasing processes, as and when required.
- Contribution to stakeholder relations
Key Responsibilities:
- Build and maintain a network of relevant contacts to support daily activities and long-term objectives of the team.
- Engage with and monitor relationships with internal and external stakeholders in order to ensure adequate knowledge transfer and completion of services as per agreed parameters.
- Compliance with standards and forms
Key Responsibilities:
Apply consistent approaches/discipline and standardized forms in line with relevant policies, processes and procedures.
- Preparation of relevant updates and reports
Key Responsibilities:
Prepare relevant reports and updates as required and to the desired standard.
- Provide management information as and when required by the line manager – this includes the production and timely provision of accurate reports in line with reporting schedules.
- Compliance with information security policies, procedures and requirements at all times
Key Responsibilities:
- Adhere to any applicable Our client information security policies and procedures and identify and report security incidents and suspected weaknesses to the appropriate point(s) of contact.
- Protect assets under care (e.g. laptops and other devices) and information/credentials against unauthorized access, sharing, and/or damage/loss, in accordance with the Information Classification and Handling Procedure.
- Clear desks of all sensitive material and log off/ lock workstations at the end of the day and when leaving desk for a prolonged period in accordance with Acceptable Usage Policies.
- Ensure not installing, copying or modifying of any software on Our client equipment without authorization.
- Support for Quality Health and Safety Environment (QHSE) activities, policies and objectives of Our client and compliance with the laws and regulations
Key Responsibilities:
This includes participating (when requested) in QHSE audits, office inductions, incident reporting and review of QHSE performances as applicable.
Qualifications, Experience & Skills
Preferred Qualifications:
- Bachelor’s degree in Business Administration, Economics, or a related field
- MBA or relevant Master’s degree is an asset
Preferred Experience:
- 4-6 years of experience in procurement and purchasing for a company with transactions and operations that are similar to Our client’s in terms of value and complexity
Job-Specific Skills:
- Excellent communication and interpersonal skills
- Experience with Tejari & Oracle software and systems is a plus
- Attention to detail
- Good customer service skills
- Good analytical skills
- Good knowledge of MS Office, including Word, Excel, and Outlook
- Time management and ability to work under pressure
- Negotiation skills
Competencies:
- Inclusion & Diversity – Intermediate
- Building Effective Relationships – Basic
- Driving Performance – Basic
- Resilience & Agility – Basic
- Creativity & Innovation – Basic
- Impact & Influence – Basic
- Strategic Mindset – Basic
- Leading Others – Being developed
