EVENTS & TRIP PLANNING MANAGER: GROUP TRAVEL
Format: Salaried, Full Time
Salary: USD 36,000 / Year
Based: Remote, preferred time zones between GMT-6 and GMT+2
Start date: ASAP
JOB SUMMARY
The Events & Trip Planning Manager: Group Travel will oversee the Trip Design team at
, leaning on vast professional experience in travel and event planning to manage a
dynamic remote team responsible for the design, planning, pricing, execution, profitability
and reconciliation of group trips, wellness retreats, and destination events worldwide. This role
would be an excellent fit for a professional who has experience in tailor-made
travel/destination events planning as well as planning for scale-driven tour operators or MICE
who is excited to build an efficient trip design engine that delivers planned volume margin
and revenue targets for large guest count destination events as well as intimate retreats. The
successful candidate will possess previous leadership experience, be highly numerate with
strong commercial expertise and experience with budgeting and financial risk management,
and a strong communicator with polished writing and communication skills. This
manager-level role will be tasked with promoting ’s core values and fostering a
culture of passion, ownership, and above & beyond. Fluent professional English, both written
and spoken, is required for this role. Experience with HubSpot, Monday.com, Google Drive, and
Slack preferred.
RESPONSIBILITIES
● Manage the Trip Design team at implementing processes and overseeing the
design, planning, pricing, execution, profitability and reconciliation of group trips, wellness
retreats, and destination events across diverse passion categories
● Recruit, manage, and inspire a world-class, geographically dispersed remote team
● Bring a wealth of event planning experience to including expertise in event design,
planning, and production including venue selection, floor plans, run-of-show, signage,
staffing, design, décor, A/V, and more
● Take responsibility for setting clear objectives and promoting a culture of learning and
development that supports in the achievement of individual and team KPIs
● Oversee the development of detailed trip and event budgets that meet or exceed
established profitability goals on a per-trip and team basis
● Ensure efficiency goals and turnaround times are met or exceeded on a per-trip and team
basis
● Utilize strong professional experience to quality control itineraries including hotels, activities,
suppliers, transportation, meals, and special guests to ensure operational ease and
profitability
● Oversee the Trips team to ensure the quality interaction with clients that supports in driving
trip sales, satisfaction, and retention
● Leverage existing relationships and support in growing ’s worldwide network of
partners and best-in-class vendors; hotels, transportation, f&b, trip leaders, and DMCs
● Evaluate terms and pricing received from hotels, DMCs and Third Party suppliers to ensure
quality and value
● Support in building strong trip planning processes and utilize new technologies that create
efficiencies
● Identify new areas of opportunity for business development
● Meet or exceed established service standards and embrace company values of
passion, ownership, and above & beyond.
SKILLS
● 4+ years of experience in a high-volume planning role for group travel, events, and/or
festivals
● Strong financial management skills and experience managing complex group travel
and events budgets
● Strong interpersonal skills, experience managing cross-cultural and geographically
dispersed teams, and possessing a strong ability to motivate others
● Proactive, self-motivated, and tenacious, possessing of an entrepreneurial spirit,
ability to take bold initiative, and desire to exceed expectations
● Extensive knowledge of regions and countries worldwide
● Fluent professional English, both written and spoken
● Skilled at anticipating client needs and delivering intuitive, personalized solutions
● Finger on the pulse of trends in fitness, wellness, fashion, food, and current events
● Experience in a remote, fast-paced, dynamic start-up environment preferred
● Experience with HubSpot, Monday.com, Google Drive, AutoCAD (or similar floor plan
design software) and Slack preferred
● Sales experience preferred
● Active experience including yoga, biking, hiking, water sports, etc. preferred
● Candidates with foreign language skills preferred – Spanish, French and Italian
● Previous experience as a guide / tour leader in a customer-facing role preferred
ABOUT
Our client’s mission is to bring the world together through the power of shared experience.
is a fast-growing, travel-tech startup who’s innovative B2B2C business model
creates, builds, launches, and operates trips for influential people and brands created around
passion points – from fashion to wellness to food and wine. Our dynamic, enthusiastic team
has a positive impact on the world and does exceptional work. Together, we are
revolutionizing the way travel experiences are built, promoted, and delivered
