Role: Junior Procurement Officer – Full Time
Start Date: ASAP
Package: AED 8,000 – AED 12,000 / Month (based on profile, experience and potential)
Reporting To: Manager, Purchasing
Department / Division: Human Capital & Services / Corporate Services / Procurement & Contracts
Other Benefits: Medical insurance and more TBD (single basis)
About Our Client
Our client is a renowned entity of Abu Dhabi Government
Job Purpose:
To perform procurement and purchasing processes in line with policies, procedures and processes in order to ensure satisfaction of internal department/customer needs with quality goods and services while delivering optimal value for money for our Client.
Description:
- Completion of procurement/purchasing processes and provision of services to internal customers
Key Responsibilities:
- Timely and effectively respond to procurement requisitions and deliver procurement services (purchase order issuance etc.) through collaborating with and supporting requesting departments to complete processes and documents.
- Ensure that all related tasks from requisition receipt to order delivery are processed to meet client/owner specifications and requirements at the optimal cost to Our client and as per contractual agreements.
- Monitor procurement service levels to ensure provision of best services to internal customers and to ensure fairness of procurement processes to potential suppliers.
- Negotiate with different suppliers and make sure to obtain the best quotation related to different services and items.
- Monitoring the performance of suppliers
Key Responsibilities:
- In collaboration with internal customers, undertake supplier performance management throughout the duration of the agreement in order to ensure that suppliers adhere to Our client’s procurement policies.
- In collaboration with internal customers, conduct supplier evaluation as per defined intervals.
- Update and maintain purchase records and database
Key Responsibilities:
Maintain the relevant database including background and credentials (e.g.: trade license validity, any new business or activity) to ensure updated information about suppliers is saved for further use.
- Update relevant systems and databases with data, information and progress status.
- Provide reports and analysis as required by the line manager.
- Carry out regular system audits in order to ensure data accuracy and integrity, and report findings to the line manager.
- Coordination with internal teams
Key Responsibilities:
- Coordinate with any relevant internal teams including legal and finance to ensure the prompt delivery of services to internal customers in line with Our client’s policies and procedures.
- Guide internal customers on how to complete purchasing processes, as and when required.
- Maintain relationships with internal and external stakeholders
Key Responsibilities:
- Maintain productive relationships with key suppliers in order to ensure that Our client receives quality services.
- As and when required by the line manager, support and assist in the building and maintenance of strong relationships with internal and external stakeholders.
- Compliance with standards and forms
Key Responsibilities:
Apply consistent approaches/discipline and standardized forms in line with relevant policies, processes and procedures.
- Support Quality Health and Safety Environment (QHSE) activities, policies and objectives of our client and compliance with the laws and regulations of Abu Dhabi and UAE.
Key Responsibilities:
This includes participating (when requested) in QHSE audits, office inductions, incident reporting and review of QHSE performances as applicable
Qualifications, Experience & Skills
Diploma in business, administration or related field
- Bachelor’s degree in business or related field is an asset
Preferred Experience:
- 1-2 years of experience in procurement and purchasing for a company with transactions and operations that are similar to Our client’s in terms of value and complexity
Job-Specific Skills:
- Good communication skills and able to work in a dynamic, fast-paced, diverse environment
- Attention to detail
- Good customer service skills
- Good analytical skills
- Good knowledge of MS Office, including Word, Excel, and Outlook
- Time management and ability to work under pressure
- Negotiation skills
Competencies:
- Quality Results
- Teamwork
- Communication
- Quality Execution
